14days
Deleted email has a short life
Exchange Online keeps deleted items recoverable for 14 days by default, extendable to 30.
Source: Microsoft
Microsoft keeps it running. You keep it safe.
Microsoft runs the service, but under its shared responsibility model your data is yours to protect. Deleted items and recycle bins have time limits. Independent backup covers accidental deletion, ransomware and departed staff.
What it covers
Microsoft 365 backup and recovery
Independent backup
Exchange Online, OneDrive, SharePoint and Teams backed up outside your tenant.
Retention to match obligations
Retention set to your regulatory, contractual and client requirements, not Microsoft's defaults.
Ransomware resilience
Immutable copies that an attacker with admin access cannot delete.
Leaver data
Mailboxes and files of departed staff kept without paying for a licence.
Tested restores
Restores tested on a schedule, with results recorded.
- Microsoft 365
- Exchange Online
- SharePoint
- OneDrive
How we do it
Assess
Data, retention needs and risks reviewed.
Configure
Backup and retention set up.
Verify
Restores tested and documented.
Monitor
Daily checks and regular reporting.
Field notes
Worth knowing
93days
Then the recycle bin empties
SharePoint and OneDrive recycle bins keep files for 93 days. After that, without a backup, they are gone.
Source: Microsoft
What you receive
- Backup configuration and retention policy
- Restore test records
- Daily backup monitoring
- Leaver data retention process
- Backup reports
Questions
Doesn't Microsoft back up Microsoft 365?
Microsoft protects the service against its own failures. Recovering from your own deletions, ransomware or a departed user's lost files is your responsibility.
How long should we keep Microsoft 365 backups?
As long as your regulatory, contractual and client obligations require. We help you set it.
Can we restore a single email or file?
Yes. Good Microsoft 365 backup restores individual items as well as whole mailboxes and sites.
More on Cloud
Talk to us about Microsoft 365 backup and recovery
Tell us what you're working on. We'll listen, ask the right questions and recommend a practical next step. No obligation.
info@gabcoenterprises.com+1 345 769 4222