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Choose the right system the first time.

Replacing a practice management, ERP or billing system is expensive to get wrong. A structured selection compares vendors on your requirements and total cost, not on the best demonstration.

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What it covers

System selection and RFPs

Requirements

Current processes documented and requirements gathered, prioritised as must have, should have and nice to have.

Request for proposal

An RFP vendors can price accurately, with clear scope, terms and evaluation criteria.

Scored demonstrations

Scripted demos based on your real scenarios, scored by your team against the same criteria.

Reference and due diligence checks

Reference calls, financial and security due diligence, and contract terms reviewed.

Total cost of ownership

Licences, implementation, data migration, training, support and internal effort compared over several years.

  • PMI
  • Requirements analysis
  • Total cost of ownership

How we do it

  1. Define

    Requirements gathered and prioritised.

  2. Invite

    RFP issued to a shortlist of vendors.

  3. Evaluate

    Responses, demos and references scored.

  4. Recommend

    A clear recommendation with costs and risks.

Field notes

Worth knowing

TCO5 years

The licence is the smallest number

Implementation, data migration, training and internal time often exceed the software cost. Compare total cost over several years, not the first invoice.

GABCO field practice

What you receive

  • Requirements specification
  • Request for proposal
  • Vendor evaluation scorecard
  • Total cost of ownership comparison
  • Recommendation report

Questions

Are you independent of software vendors?

Yes. We do not resell the systems we evaluate, so our recommendation is based only on your requirements and costs.

How many vendors should we evaluate?

Usually three to five on the shortlist. Fewer limits choice; more makes a fair evaluation hard.

Can you help negotiate the contract?

Yes. We review terms, service levels and pricing, and support negotiation before you sign.

More on Professional IT Services

Talk to us about system selection and RFPs

Tell us what you're working on. We'll listen, ask the right questions and recommend a practical next step. No obligation.

info@gabcoenterprises.com+1 345 769 4222
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